Team Member Ready for Placement

Kana is a graduate of Bachelor of Science in Management Accounting and has also completed two years of Bachelor of Science in Accountancy. She enjoys dancing, listening to music, and watching anime. She brings with her a solid academic background in accounting and practical exposure through her internship, making her well-prepared for administrative and accounting support roles.

Onboarding Training and Assessment
At Affordable Staff, we ensure that every team member possesses a robust understanding of administrative tasks while also having a deep appreciation and comprehension of Australian business practices and cultural nuances. This dual focus ensures they are exceptionally well-prepared to support their clients effectively. All our VAs begin with general admin training that focuses on real estate, providing them with valuable context for working with Australians and a comprehensive overview of general admin competencies. This foundational training ensures that trainees are versatile and capable of supporting a wide range of administrative tasks.

Our training program for Accounts Virtual Assistants (VAs) encompasses a comprehensive suite of topics essential for proficient financial administration. The curriculum begins with foundational bookkeeping tests and a basic accounting refresher, followed by specialised modules on an introduction to Australian accounting and taxation. Trainees delve into business activities and entity reporting within Australia, learn the basics of accounting ledgers, and get acquainted with various accounting software, including Xero and MYOB. The program includes detailed steps for setting up and using these tools, covering everything from bank feeds to payroll compliance and invoice creation. VAs gain hands-on experience by processing various tasks in Xero, ensuring practical application of their learning.

Additionally, the training addresses taxation topics, including types of taxes, regulations, and laws specific to individuals and businesses in Australia. The final segment includes a thorough assessment and certifications in Xero and MYOB, ensuring that trainees are well-prepared for real-world accounting tasks.

This comprehensive approach ensures our VAs are highly skilled in both general administrative support and specialised accounting functions, making them invaluable assets to their clients.

Affordable Staff Tools Training
Tools Training is a crucial part of our training program, ensuring our team members gain proficiency in essential software used in daily operations. Our team members are introduced to LastPass for password management, Outlook for email and calendar organisation, TechSmith for capturing and recording, Hubstaff for time tracking, Zoom and Teams for virtual communication, OneDrive for file management, and Trello for project management.

For those completing our Accounting Foundations course, we place a significant emphasis on Xero and MYOB. Accounting VAs spend considerable time honing their skills through practice and repetition using these tools, ensuring they become highly adept and efficient.

Additional Tools Proficiency
Prior to our onboarding training, Kana had already learned and gained experience with the following tools and software:

• Advanced: Teams, OneDrive
• Practical Application: Excel, Forms
• Limited Experience: Word, PowerPoint, Outlook, Canva
• Basic Knowledge: OneNote, SharePoint

Additional Skills and Notable Experience
Her previous role as an intern at the city accounting office for 3 months allowed her to develop valuable hands-on accounting and administrative skills. She was primarily responsible for encoding journal entry vouchers of various barangay transactions, expenses, collections, and deposits using computerised accounting systems. She also reviewed and compared fuel and transportation details against financial reports, ensuring accuracy and consistency. Through this experience, she learned the importance of accuracy in journal entries, detail orientation in reviewing numbers and information, and maintaining composure when working under deadlines. Her exposure to working with diverse personalities also helped her develop adaptability and teamwork skills. Key skills and tasks include:

• Performing journal entry encoding and voucher processing
• Reviewing and verifying financial reports and expense details
• Conducting detailed comparisons of records for accuracy
• Applying data entry accuracy and attention to detail in accounting tasks
• Managing workload effectively under deadlines
• Demonstrating adaptability in working with different personalities and teams

Learning Ability and Work Proficiency
She is a serious and cautious worker who learns best through structured tasks and consistent practice. She has good verbal and written communication skills, with active listening abilities that support clear collaboration. She adapts quickly to new systems and workflows, follows instructions effectively, and is highly autonomous, showing initiative without requiring constant supervision. She is also highly organised, ensuring tasks are completed with accuracy and efficiency. Her eagerness to learn and solid accounting background make her well-suited for administrative and accounting tasks, and as she continues to refine her written communication, she will become an even more effective team member.

Interpersonal Skills and Personal Characteristics
She is outspoken yet professional, combining her serious and systematic approach to work with an amicable and cooperative nature. She is alert, efficient, and ready to accept responsibility, while also showing initiative and genuine interest in her tasks. Her cleverness and keen interest in her work make her a reliable contributor, while her capacity for organisation ensures she can manage responsibilities effectively. Her ability to adjust to different personalities and situations highlights her adaptability, making her a valuable addition to any team.

Suitability
Kana is greatly suitable for any general accounts or general administrative position, as well as voice roles.

Why Kana is Suitable for the Role
Her solid foundation in management accounting, combined with her internship experience in financial reporting and data entry, positions her strongly for roles in the accounting and administrative space. Her ability to adapt quickly to systems, work independently with minimal supervision, and maintain accuracy under pressure makes her a dependable team member. With her positive attitude, strong organisational skills, and eagerness to learn, she is well-prepared to provide efficient support to clients in the accounting sector.