PLACED WITH CLIENT

Jacob is a single, talented individual with a diverse range of interests and hobbies. He enjoys playing musical instruments, drawing, video games, reading books, listening to music, watching anime, painting, going to the beach, participating in church activities, and watching Netflix. He also loves singing and indulging in various forms of artistry, including writing poems, composing music, and exploring digital arts and crafts. Jacob holds a Bachelor of Sacred Theology and a Bachelor of Arts Major in Philosophy with a minor in Psychology.

Onboarding Training and Assessment

At Affordable Staff, our goal is to ensure each team member has a robust understanding of administrative tasks and a deep appreciation for Australian business practices and cultural nuances. This training begins with real estate fundamentals, providing a comprehensive overview of general admin competencies, ensuring versatility and capability in supporting a wide range of tasks.

Jacob’s training included an introduction to the fundamentals of real estate in Australia, where he engaged with videos and articles to understand market nuances. Practical exercises focused on processing property management tasks such as invoices, lease agreements, and routine inspections. These exercises helped Jacob become familiar with common real estate procedures and enhanced his data entry and organisational skills, crucial for maintaining accurate records and managing properties efficiently.

Affordable Staff Tools Training

Tools training is a critical part of our General Admin training program, and Jacob has gained proficiency in essential software used in day-to-day operations. He was introduced to LastPass for password management, Outlook for email and calendar organisation, TechSmith for capturing and recording, Hubstaff for time tracking, Zoom and Teams for virtual communication, OneDrive for file management, and Trello for project management.

Each session combined theoretical instruction with practical, hands-on activities, allowing Jacob to apply his learnings immediately. He is knowledgeable in securely managing passwords, organising and categorising emails, capturing and sharing visual content, tracking work time and productivity, conducting and managing virtual meetings, handling cloud storage, and managing projects effectively.

Jacob also received an overview of property management tools like Property Tree, Property Me, Console, DocHub, FileSmart, DocuSign, Adobe Acrobat, Console Gateway, 1Form, Inspection Manager, REST Professional, Palace, Maintenance Manager, Realworks, and CoreLogic. This comprehensive approach ensures Jacob is well-equipped to handle various tools, leading to increased efficiency and productivity.

Additional Skills and Notable Experience

Before joining Affordable Staff, Jacob accumulated 15 months of experience as a teacher, campus minister, and layout artist at a university, and 4 months of experience as a service associate at a local bank. These roles have collectively enhanced Jacob’s ability to manage tasks efficiently, communicate effectively, and maintain attention to detail.

Since January 2023, Jacob has been working as an administrative assistant at Affordable Staff, handling both administrative and creative tasks.

• Content Creation and Updates
  • Transcribing interviews.
  • Writing and rewriting travel articles.
  • Creating web development articles using ChatGPT.
  • Updating WordPress.
  • Posting and reposting blog entries.
• Graphic Design and Social Media
  • Designing logos and graphics using Photoshop and Illustrator.
  • Creating and posting tips and quotes on Instagram and Facebook.
• Email and Communication
  • Updating YouTube URLs in WordPress.
  • Maintaining and updating the active client list.
  • Sending birthday emails and newsletters.

Jacob also has experience with database cleanup using the REX system. His attention to detail and organisational skills helped identify and fix inconsistencies, enhancing our data accuracy and management processes.

Learning Ability and Work Proficiency

Jacob is a well-organised and self-motivated worker with great verbal and written communication skills. He follows instructions with ease, particularly recorded instructional videos and requires minimal supervision. Jacob’s highly organised nature and ability to absorb new processes quickly make him suitable for any administrative role. While he is proactive in his tasks, further exposure will continue to enhance his skills.

Interpersonal Skills and Personal Characteristics

Jacob is known for his warm and calm demeanor. He is gentle, courteous, and modest, always ready to accept responsibility and help others. His steady energy, combined with his confidence and resourcefulness, makes him a reliable team member. Jacob is clever and orderly, showing a steady interest in his work and a great capacity for organisation. He cooperates well with others, making him an asset to any team.

Suitability

Jacob is greatly suitable for any general real estate, property management, or general administrative position, including basic social media and basic video editing roles using Filmora. He handles both administrative and basic creative tasks efficiently.

Why Jacob is Suitable for the Role

Jacob’s extensive training, proficiency with essential tools, and notable experience make him an excellent candidate for the role. His well-organised and self-motivated nature, combined with his excellent communication skills and ability to follow instructions with ease, ensures he can handle various administrative tasks efficiently. His warm, courteous, and cooperative demeanor, along with his readiness to accept responsibility, makes him a valuable addition to any team in the Australian real estate space.